AUM has a unique system to take care of its students’ grades. If you are planning to accept a contract at AUM, you should know that sooner or later, students will come to see you in office hours not with questions about your lecture but with requests for a higher grade. They will beg you, haggle with you, and try to use any kind of blackmail they can. When they do not get what they want they will threaten you with complaints. In order to improve things for teachers, and to include one more form for you to fill out, AUM recently decided that there will be a grade discussion form to fill for every single grade. Remember, students sit 3 midterms, 1 final, and have 1 academic activity and 1 project, each with a couple of grades, and they also have quizzes and assignments. Some courses have up to 14 individual grades per student. Should students decide to argue for grades, you will be filling forms (rather than prepping your lectures) from now until New Year.
So here is what everyone got very recently (we have deleted some information as per request from the faculty who sent this to us):
· Kindly note that effective Sunday 16th of April, faculty are not to discuss change of any grade of any assessment taken during the semester except with the attached signed appeal form.This obviously will create a nice trail of grade changes and of unfounded student requests. Some of us think that in case there is a grade change, this form can be used as a motif for firing/termination. It shifts the blame for the decision from the deans and provost to the faculty but it does not keep a trace of the verbal instructions for changing the grade should there be any of this kind.
· The faculty member will receive this form through the Faculty Assistant. Great! Now that there are a total of 3 assistants for the entire university, this will be some more work for them. Good thing that you recruited only desperate ones who have no choice where to go should they be fired… No room for complaints!
· This is different from the Grade appeal process of the final exam. Yes, because for the final exam, to make things easier, there is a separate grade change form, and there is a separate procedure for incomplete grades even if the student is actually passing without that particular grade. Let’s complicate things as much as possible please.
· Faculty members to direct students to Student Affairs to get this form filled and signed before discussing any grade of any assessment.
· This form is to be used for appealing of changing any grade of any assessment during the semester (apart from final exams) after the assessment being graded, and the grade posted is posted Please we need a separate form to fill before the grade to be posted is actually posted.
· This form should be filled out by the student at Students Affairs. Sample of complaints that we will be getting: “The doctor said answer question 5 and I was on my phone not listening so I wrote question 4 so I think he should take that into account and give me some points for answering question 4.”
· The form will result in a meeting between the Instructor and the student. A great occasion to catch up on students’ health and family issues.
· The cycle of the form (Student – SA – Dean – HOD – Instructor – HOD – Dean – Provost – SA )We would like to suggest a different cycle for the form: Students – SA – Assistant – Dean – Assistant – HOD – Assistant – Instructor – Assistant – HOD – Assistant – Dean – Assistant – Provost – Assistant – SA – Student. This way AUM will be using its assistant pool optimally. The assistants will no longer be having so much time for coffee breaks and this will keep them busy.
· The form will be sent to Registrar Department for filing purposes. Here, the cycle will be Assistant – Registrar – Assistant. Sub-steps can be added later on, depending on the space left for signatures. Maybe AUM should develop an ink stamp for assistants to also stamp on the form and make it look more official.
· Owner of the form: Students Affairs Highly useful information in bold goes here…
Thanks for the cooperation of all.